Privacy Policy

Advanced AI Systems Research Corporation ("FluxDB," "we," "us," or "our") values the privacy of individuals who use our website and related services (collectively, our "Services"). This privacy policy (the "Privacy Policy") explains how we collect, use, and share information from users of our Services ("Users," "you" or "your"). By using our Services, you agree to the collection, use, disclosure, and procedures this Privacy Policy describes. Beyond the Privacy Policy, your use of our Services is also subject to our Terms of Service.

Information We Collect

We may collect a variety of information from or about you or your devices from various sources, as described below.

A. Information You Provide to Us

Contact Form Submissions

When you submit our contact form or request information about FluxDB, we collect:

• Your name
• Email address
• Phone number
• Company name (optional)
• Message content
• IP address (automatically collected)
• User agent information (browser and device type)
• Timestamp of submission

Newsletter and Updates

If you subscribe to our newsletter or request product updates, we collect:

• Email address
• Name (if provided)
• Preferences for types of communications

Communications

If you contact us directly, we may receive additional information about you, including:

• Name
• Email address
• Phone number
• Contents of messages or attachments you send us
• Other information you choose to provide

When we send you emails, we may track whether you open them to deliver a better customer experience and improve our Services.

Careers

If you apply for a job with us, you may submit:

• Contact information
• Resume and cover letter
• Educational and employment history
• Information from LinkedIn (if you apply through LinkedIn)

B. Information We Collect Automatically

Visit Tracking

We use session-based cookies to track unique visits to our website:

• Session ID (unique identifier stored in browser cookie)
• Visit timestamp
• Browser session duration (24 hours)
• Total visit count (aggregate, anonymized)

Device and Usage Information

We automatically collect:

• IP address (used for rate limiting and analytics)
• Web browser type and version
• Operating system
• Device type (desktop, mobile, tablet)
• Pages viewed on our website
• Time spent on pages
• Referring website (if applicable)
• Date and time of visits

Cookies and Similar Technologies

We use the following types of cookies:

1. Essential Cookies: Required for website functionality
   • Session management
   • Security features
   • Rate limiting
2. Analytics Cookies: Help us understand how visitors use our site
   • Visit counting
   • Page view tracking
   • User flow analysis

Cookie Information:

• Cookie name: fluxdb_visit_session
• Purpose: Session-based visit tracking
• Duration: 24 hours
• Type: HTTP-only, Secure, SameSite=Lax

You can control cookies through your web browser settings. Please note that disabling cookies may limit some features of our Services.

C. Information We Receive from Third Parties

Analytics Services

We may use third-party analytics services to help us understand how our Services are used. These services may collect information about your use of our Services and other websites and online resources.

Downloadable Materials

When you download materials from our website (such as brochures or documentation), we collect:

• Acceptance of terms and conditions
• Download timestamp
• File downloaded
• IP address

How We Use the Information We Collect

We use the information we collect to:

Core Business Functions

• Provide, maintain, improve, and enhance our Services
• Respond to your inquiries and provide customer support
• Process contact form submissions and route them to appropriate teams
• Send you information about FluxDB products and services (with your consent)
• Communicate important updates, security alerts, or technical notices

Analytics and Improvement

• Understand and analyze how you use our Services
• Track website performance and visitor patterns
• Develop new products, services, features, and functionality
• Generate anonymized, aggregate data for analytics and reporting

Marketing and Communications

• Send newsletters and product updates (with your consent)
• Provide information about FluxDB capabilities and use cases
• Develop promotional materials that may be relevant to your interests
• Track email engagement to improve our communications

Security and Compliance

• Prevent fraud and abuse
• Enforce our Terms of Service and protect legal rights
• Comply with applicable laws, regulations, and legal processes
• Respond to lawful requests from public authorities

Recruitment

• Review and process job applications
• Communicate with candidates about employment opportunities
• Conduct background checks (with consent)

How We Share the Information We Collect

Vendors and Service Providers

We may share information with trusted third-party vendors who provide services on our behalf:

• Email Service Providers: To send transactional emails and newsletters
• Web Hosting: To host our website and databases
• Analytics Providers: To analyze website usage and performance
• Customer Support Tools: To manage and respond to inquiries

All service providers are contractually obligated to protect your information and use it only for the purposes we specify.

Business Transfers

We may transfer your information to service providers, advisors, or other third parties in connection with:

• Merger or acquisition of our company
• Sale of assets or business units
• Bankruptcy or similar proceedings
• Corporate reorganization or spin-offs

The use of your information following any of these events will be governed by this Privacy Policy in effect at the time the information was collected.

Legal Requirements

We may access, preserve, and disclose your information if required to:

• Comply with law enforcement requests and legal process (court orders, subpoenas)
• Protect the rights, property, or safety of FluxDB, our users, or others
• Enforce our Terms of Service or investigate violations
• Respond to claims of illegal content or violations of third-party rights
• Detect, prevent, or address fraud, security, or technical issues

With Your Consent

We may share your information for other purposes with your explicit consent.

No Sale of Personal Information

We do not sell, rent, or share your personal information with third parties for their direct marketing purposes.

Your Rights and Choices

Access and Correction

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Request deletion of your personal information (subject to legal obligations)

To exercise these rights, contact us at legal@fluxdb.ai

Marketing Communications

You can unsubscribe from promotional emails via the unsubscribe link in the emails. Even if you opt out of promotional messages, we may still send you:

• Transactional emails (responses to your inquiries)
• Important service announcements
• Legal notices and policy updates

Cookie Preferences

You can control cookies through your browser settings:

• Chrome: Settings > Privacy and Security > Cookies
• Firefox: Settings > Privacy & Security > Cookies and Site Data
• Safari: Preferences > Privacy > Cookies and website data
• Edge: Settings > Cookies and site permissions

Note: Disabling essential cookies may prevent you from using certain features of our Services.

Do Not Track

We do not currently respond to "Do Not Track" browser signals, as there is no industry standard for compliance.

Data Retention

We retain your personal information for as long as necessary to:

• Provide our Services
• Comply with legal obligations
• Resolve disputes
• Enforce our agreements

Specific Retention Periods:

• Contact form submissions: 7 years (for business records)
• Visit tracking data: 2 years (anonymized after 90 days)
• Newsletter subscriptions: Until you unsubscribe
• Job applications: 2 years (or as required by law)
• Email communications: 3 years

After the retention period, we securely delete or anonymize your information.

Data Security

We implement appropriate technical and organizational measures to protect your information:

Technical Safeguards

• Industry-standard encryption (TLS/SSL) for data in transit
• Secure database storage with access controls
• Regular security updates and patches
• Rate limiting to prevent abuse
• Secure authentication for administrative access

Organizational Safeguards

• Access to personal information limited to authorized personnel
• Employee training on data protection and privacy
• Regular security audits and assessments
• Incident response procedures

Important: No method of transmission or storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

International Data Transfers

Our Services are hosted in the United States. If you access our Services from outside the United States, please note that:

• Your information may be transferred to and processed in the United States
• U.S. data protection laws may differ from those in your country
• By using our Services, you consent to the transfer and processing of your information in the United States

We take appropriate safeguards to ensure your information receives adequate protection in accordance with this Privacy Policy.

Children's Privacy

Our Services are not directed to children under 13 years of age. We do not knowingly collect personal information from children under 13. If you learn that a child has provided us with personal information, please contact us at legal@fluxdb.ai, and we will take steps to delete such information.

Third-Party Links and Services

Our website may contain links to third-party websites, services, or resources that we do not own or control, including:

• Documentation hosting platforms
• Social media platforms
• Partner websites
• Third-party tools and integrations

We are not responsible for the privacy practices of these third parties. This Privacy Policy does not apply to information you provide to third-party services. We encourage you to read their privacy policies before providing any information.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

• Changes in our data practices
• New features or services
• Legal or regulatory requirements
• Industry best practices

How We Notify You of Changes:

• Post the updated Privacy Policy on this page
• Update the "Last updated" date at the top
• For material changes: notify you via email or prominent notice on our website

Your continued use of our Services after changes become effective constitutes acceptance of the updated Privacy Policy.

We encourage you to review this Privacy Policy periodically.

Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA), our legal bases for processing your information include:

• Consent: You have given clear consent for us to process your personal data for specific purposes (e.g., newsletter subscriptions)
• Contract: Processing is necessary to fulfill our contract with you (e.g., responding to inquiries)
• Legal Obligation: Processing is necessary to comply with the law
• Legitimate Interests: Processing is necessary for our legitimate interests (e.g., analytics, security) and does not override your rights

You have the right to withdraw consent at any time, though this will not affect the lawfulness of processing based on consent before withdrawal.

California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

Right to Know

• Categories of personal information collected
• Purposes for collecting personal information
• Categories of sources from which we collect information
• Categories of third parties with whom we share information

Right to Delete

Request deletion of your personal information (subject to certain exceptions)

Right to Opt-Out

Opt-out of the sale of personal information (Note: We do not sell personal information)

Right to Non-Discrimination

We will not discriminate against you for exercising your CCPA rights

To exercise these rights, contact us at legal@fluxdb.ai with "California Privacy Rights" in the subject line.

Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Email: legal@fluxdb.ai

Mail:
Advanced AI Systems Research Corporation
Attention: Privacy Officer
1005 W AMITY
LOUISBURG, KANSAS 66053

Response Time: We will respond to your inquiry within 30 days.

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Definitions

Personal Information: Information that identifies, relates to, or could reasonably be linked with you or your household.

Services: The FluxDB website (www.fluxdb.ai), documentation, brochures, and any related services we provide.

Cookies: Small text files placed on your device to store data that can be recalled by a web server.

Processing: Any operation performed on personal data, including collection, storage, use, disclosure, or deletion.

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Data Protection Officer

For privacy-related matters, our Data Protection Officer can be reached at:

Email: legal@fluxdb.ai
Subject Line: Data Protection Officer - Privacy Inquiry

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© 2026 Advanced AI Systems Research Corporation. All rights reserved.
This Privacy Policy is effective as of the date listed at the top and supersedes all previous versions.